CEO Assistant

We are looking for a highly intelligent, detail-oriented, and proactive Executive Assistant to work directly with the CEO.

The role involves supporting business analysis, strategic coordination, and executive operations across Ecomobi's business units and markets. The ideal candidate should have strong analytical thinking, business understanding, and execution capabilities, with the ability to work effectively with senior management and cross-functional teams.

Responsibilities

Executive Operations:

• Prepare meeting agendas, presentation materials, reports, and briefing documents.
• Conduct market research, competitor analysis, and business-related research across E-commerce, Affiliate Marketing, Creator Economy, and Social Commerce.
• Coordinate internal communications and support the CEO in daily operational activities.

Strategic Project Coordination:

• Support the CEO in planning and coordinating strategic initiatives and company-wide projects.
• Monitor project timelines, milestones, risks, and dependencies.
• Coordinate with department heads to ensure project execution stays on track.
• Prepare regular project status reports for the CEO.

Executive Reporting & Business Analytics:

• Collect, consolidate, and analyze business performance data, reports, and updates from different departments and business units.
• Prepare daily, weekly, and monthly executive reports and dashboards.
• Monitor key business indicators, including revenue, costs, project performance, and operational KPIs; highlight significant changes, risks, and areas requiring management attention.
• Track key business metrics and identify operational issues requiring management attention.
• Support the CEO by organizing information for business reviews and decision-making.

Cross-functional Coordination:

• Act as the communication bridge between the CEO and internal departments.
• Follow up on company objectives, management decisions, and executive action plans.
• Coordinate cross-functional meetings and facilitate issue resolution.
• Ensure accountability and timely completion of assigned tasks across departments.

Process & Documentation Management:

• Maintain executive documentation, policies, meeting records, and confidential files.
• Develop and improve internal documentation, SOPs, and executive workflows.

Education & Experience

• Bachelor's degree in Business Administration, Economics, Project Management, Management Information Systems, or a related field.
• At least 3–5 years of experience as an Executive Assistant, Project Coordinator, PMO, Business Operations, Business Analyst, or in a similar role.
• Strong organizational, planning, and project coordination skills, with the ability to manage multiple priorities.
• Strong analytical and problem-solving skills, with the ability to prepare executive-level reports and business insights.
• Experience in E-commerce, Technology, Digital Marketing, Affiliate Marketing, or other fast-paced business environments is preferred.
• Experience working in an international or multicultural environment is an advantage.
• Tech-Savvy: Proficiency in AI Tools (Claude, Gemini, ..) & data analysis tools & analytics platforms are preferred

Skills & Competencies

• Languages: Good command of both Chinese and English (both written and spoken)
• Analytical Thinking: Strong logical reasoning and the ability to interpret business data, understand key performance indicators, and identify potential issues.
• Business Acumen: Good understanding of business operations, commercial performance, and basic financial concepts, including revenue, costs, and P&L.
• Communication & Influencing: Confident in communicating and coordinating with senior management, department heads, and external stakeholders.
• Execution & Ownership: Highly proactive, resilient, hands-on, and persistent in following tasks through to completion.
• Attention to Detail: Meticulous, organized, and accurate when handling data, reports, and important business information.
• Problem-Solving: Able to handle unexpected situations, manage multiple priorities, and propose practical solutions independently.

Benefits:

• 100% Salary and allowances for 2-month Probation
• Lunch allowance: 40,000 VND/day worked, Laptop allowance: 400,000 VND/month, Free parking
• Annual leave. Employees get 1 day off on their birthday.
• Fund for Training & Development: annual training budget according to rank; the company also frequently organizes internal training courses and training with external instructors.
• Bonuses for holidays and special occasions: New Year's Day, March 8th, May 1st, September 2nd, October 20th, Mid-Autumn Festival, birthdays,...
• 13th month salary; bonus based on working performance(quarterly) and Salary review twice a year
• Personal Healthcare Insurance besides Social and Medical Insurance; annual health check-up
• Teambuilding: from 2-3 times/year, both local and overseas
• International working environment with foreign colleagues and partners
• Opportunities for professional training on jobs and skills

Other information:

• Flexible time: 9AM – 6PM (7,5 hours/day From Monday to Friday)
• Working location: 3-4 Floor, Dashaus Building, 27AB, Tran Nhat Duat Street, D1, HCMC