Account Coordinator - Events and Brand Partnerships - LA and NYC Based

Account Coordinator – Events & Brand Partnerships

*Candidates must be based in Los Angeles or New York City to be considered.*

EVENTS & EXPERIENCES

• Support the planning and execution of events from ideation through wrap-up
• Assist with developing creative event concepts and experiential ideas for clients
• Research and source venues, vendors, production partners, entertainment, décor, transportation and other event needs
• Conduct vendor outreach, gather quotes and assist with negotiating rates, contracts and deliverables
• Assist with building budgets, timelines, run-of-show documents and production plans
• Coordinate event logistics and provide onsite support during events
• Help troubleshoot event needs and issues as they arise
• Travel for events nationally and internationally, including occasional evenings and weekends

CLIENT OPPORTUNITIES & EVENT ACCESS

• Research major cultural, sporting, entertainment, fashion and industry events where our clients can participate, activate or build meaningful visibility
• Identify creative ways to get clients involved in major moments such as F1, the World Cup, Cannes, fashion weeks, major sporting events, festivals and other marquee events
• Research and identify relevant contacts, organizers, agencies, hospitality groups and decision-makers
• Assist with outreach to secure opportunities for clients
• Help develop creative approaches to create opportunities when there isn't an obvious path in
• Maintain organized lists, databases and tracking documents for event opportunities and outreach

BRAND PARTNERSHIPS

• Research brands that are a natural fit for client events, experiences and activations
• Assist with developing partnership concepts and outreach materials
• Support outreach to brands for paid and in-kind partnerships
• Manage follow-ups and track partnership conversations, deliverables and deadlines
• Research and source brands for gifting suites, VIP gifting and other client gifting opportunities
• Help maintain strong relationships with brands and potential partners
• Continuously research new partnership opportunities that can bring value to our clients and events

ACCOUNT & CLIENT SUPPORT

• Support day-to-day account management across events, brand partnerships and client projects
• Assist with client communications, follow-ups, meeting preparation and recap notes
• Keep project trackers, timelines, contact lists and other account materials organized and up to date
• Help ensure client deliverables, deadlines and next steps are being tracked and completed
• Work closely with senior team members to help move projects forward from idea through execution
• Take ownership of assigned tasks and projects and proactively communicate updates, questions and roadblocks
• Assist with research, presentations, proposals and other materials as needed

WHAT WE'RE LOOKING FOR

• 1–2 years of experience in events, experiential, brand partnerships, PR, talent, hospitality, marketing or a related field
• Highly resourceful and proactive — you see what needs to be done and take initiative
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Comfortable with outreach, cold emailing and building relationships
• Strong attention to detail and ability to stay organized across multiple projects
• A natural networker who enjoys building relationships across brands, events, talent, hospitality and entertainment
• Creative thinker who can come up with ideas and help figure out how to execute them
• Comfortable working in a fast-paced environment with shifting priorities and deadlines
• Able to take ownership of assigned projects and responsibilities with guidance from senior team members
• Strong follow-through and willingness to jump in wherever needed
• Comfortable communicating with vendors, brands, partners and clients in a professional manner
• Willing and able to travel as needed
• No task is too small — you're willing to roll up your sleeves and do whatever is needed to help the team and client succeed

This job description is intended to provide an overview of the role and is not limited to the responsibilities outlined above. Responsibilities may evolve based on the needs of the team, our clients and the business.